5 Printer Maintenance Tips

Are you using printers in your office? Are they essential for your employees to complete tasks and deliver service? If these devices are an integral part of your workflow, then you need to ensure that they are well cared for to avoid unexpected breakdowns.

Broken printers can significantly impact your organisation. Employees see them as a nuisance that causes frustration, especially when they break down at a crucial time.

Apart from the annoyance they bring to employees, malfunctioning printers can delay service delivery. They can pull down workforce productivity and eventually result in revenue losses. You definitely do not want your business to experience these things. So, you have to be diligent when it comes to your printer’s maintenance.

Remember:

Printers are exposed to multiple users and have a high level of utilisation. These things hasten the wear-and-tear process and increase their probability of malfunctioning.

Without proper printer maintenance, these devices are bound to break down frequently and have a shorter service life.

We know how important your printers are, so we’ve put together some tips to keep them in the best working condition for a longer period of time.

Regular Printer Maintenance Checks

A proactive way of avoiding breakdowns is to have periodic maintenance check-ups. This may include cleaning the printer heads, removing debris or paper jam remnants and inspecting printer parts.

Conducting regular printer maintenance checks allows you to detect potential issues at an early stage and prevent them from escalating. You also minimise the chances of downtime due to a malfunctioning printer which is great for your earnings. Lastly, you avoid spending on costly repairs.

Excellent Printer Maintenance Service

To ensure that your devices are thoroughly checked and properly maintained, enlist the help of a trusted printer maintenance provider. It is important that you choose a company that employs trained technicians.

Printers are complex devices. Properly maintaining them requires knowledge about the specific printer brand and model. Professional technicians undergo training to earn certifications and have the know-how needed to handle the device the right way.

Updated Software

Having outdated printer software may affect how your printer functions. Worse, it can increase your risk for cybersecurity issues like hacking.

It has been noted that outdated printer software is a vulnerability that hackers take advantage of to enter an organisation’s IT infrastructure. There have been several incidents wherein companies suffered data leaks because of their insecure printers.

So, do not neglect reminders or prompts to update your printer software. These updates help your devices perform at an optimal level and stay secure. They fix bugs and provide additional security features and functionalities to your printer.

Handle Mechanical Errors with Care

It is normal for printers to suffer mechanical errors for a variety of reasons, with the most common one being paper jams. Resolving paper jams is relatively easy. However, when it is not done properly, it can damage the device.

For example, a tiny piece of paper can get stuck inside the device when the paper is not pulled carefully. Similarly, using sharp objects to remove the jammed document can damage certain printer parts.

Simply put:

When you troubleshoot issues yourself, make sure that you do it the right way. Furthermore, learn to recognise when it is time to call a printer repairs company.

While some issues can be resolved on your own, there are also those which require the expertise of printer technicians. It is always best to enlist the help of professionals when the problem persists after doing basic troubleshooting techniques.

Keep in mind:

Choosing to fix the device on your own may just exacerbate the problem. Worse, you may end up permanently damaging your printer.

Proper Usage

User error is the top reason behind printer breakdowns. Repeated improper usage does not just cause the device to malfunction but also shortens its service life. Hence, it is imperative that your employees get the training they need to use the device properly.

It is also essential that your company as a whole follows basic printer care tips like using high-quality inks and toners. It may seem that you are saving money by going for low-quality printer consumables because they are cheap, but they can damage your device. As a result, you’d end up spending more to fix the problem.

Proper and regular printer maintenance is key to avoid unwanted breakdowns that can affect your business operations. When you care for your devices, you can expect them to function optimally and last many years.

Are you looking for a printer maintenance service provider in Dublin? Choose Apley Office Technology! We have experienced printer technicians who are trained to handle different printer brands and models. Call us now on +353 1 4800506 to learn more about our services.